Sr. No

Category

Expected Behavior

1

Logging of ‘Copy Data’ activities

Due to technical limitations of Windows programming interfaces, it is not feasible to log copying and macro activities accurately. However, relevant data copying and macro restrictions will always remain in effect depending on user permissions.

2

Red Lock for network files

The red lock may sometimes not be visible for large files shared over the network. The display of the red lock icon depends on the network speed and latency. However, protected files remain protected at all times even if the red lock is not visible.

3

Screen Capture not logged ([Windows 7 and above])

Screen Capture activities - both authorized and unauthorized attempts - are not logged.

4

Edit, Print controls

If the user does not have Edit or Print permissions on a file, related options will be disabled in the Microsoft Office user interface.

Sr. No

Category

Expected Behavior

1

Office Clipboard 

For security reasons, the Office clipboard is disabled when the Seclore for Windows is installed. However, the regular system clipboard remains functional at all times.
Thus, the only functionality disabled is the 'multiple' copy-paste capability that the Office Clipboard provides in addition to the regular Windows Clipboard.

2

Embedding unprotected files inside a protected file

To embed unprotected files inside a protected file, you need to have the Full Control permission on the protected file.

3

Embedding Protected files inside another file

A protected file cannot be embedded inside any file - protected or unprotected.

4

Email  via Quick Access Toolbar

Sending emails via the Email button in the Quick Access toolbar is prevented due to the possibility of data leakage.

5

Change Documents Type

The Change Documents Type option won’t be available in the Export tab. The Save As button can instead be used to achieve the same result.

6

Share  options

The Office Share options won’t be available (only for protected files) for security reasons.

7

Files opened from 'Recent Documents' list

A protected Microsoft Office file located on the network - and opened from the ‘Recent Documents’ list - opens in Protected View and its contents are not displayed (even after clicking ‘Enable editing’).

8

Save As PDF

Protected files can't be saved in PDF format.

9

Copy-paste restrictions

Copying and pasting within and outside a protected file requires the Full Control permission.

10

Microsoft Office
password encryption

Seclore-protected files can't be encrypted with a Microsoft Office password.

Sr. No

Category

Expected Behavior

1

Old Excel 2003 shortcuts

The old Excel 2003 shortcuts are disabled due to security reasons. However, all new shortcuts provided in Excel 2007 and above can be used to achieve the same results.

2

Comparing and Merging workbooks

Comparing and merging workbooks is allowed only if you have the Full Control permission on all open workbooks.

3

Linking files: 

Linking (in a formula) to a protected file from an unprotected files is allowed only if you have the Full Control permission on the protected file.

Unprotected to Protected

4

Linking files: 

Linking (in a formula) to a protected file from another protected files is allowed only if

Protected to Protected

a) You have the Copy Data permission on the linked (data) file

b) You have the same or less access permissions on the main (referring) file than on the linked (data) file

c) Both files are protected with the same Policy Server

5

Forced updating of links

Often a protected Excel file contains a formula that refers to another protected Excel file. When opening the main file, the user gets a Seclore prompt asking him to choose whether to update the links or not. 

If the user chooses 'Yes' and has valid access (i.e. View and Copy Data permissions) on the linked file, the data will get properly updated in the main file. If he doesn't have access, the links will be broken and the files will open in read-only mode.

This is to ensure that proper security is maintained while ensuring usability i.e. data can be taken out of a linked file only if the user has appropriate permissions on it.

6

Workbook sharing

The workbook sharing feature is not available for protected files due to security reasons.

7

Moving or Copying sheets

Moving or copying a sheet from a protected file to any other file is allowed only if you have the Full Control permission on the source file.

Sr. No

Formats/
Applications

Category

Expected Behavior

1

All/Word 2013

Closing multiple files simultaneously

Multiple files cannot be closed by closing the main application window. Every file has to be closed individually.

Sr. No

Category

Expected Behavior

1

Recovering unsaved versions

If a protected file is open, the Recover unsaved versions option (under Manage versions) is disabled for all files. It is enabled again after the protected file is closed.

2

Editing objects

The option to edit Objects inside the file isn't available. On double clicking an object, an error is displayed indicating that the source file cannot be found.

3

Opening via hyperlinks

Files opened via hyperlinks aren't supported in Office 2016 and won't display the correct file content.